Papers

CinC papers can be prepared using MS Word or LaTeX.

All papers must be submitted as Word or LaTeX files. In preparing your paper, please use the correct CinC style (as specified below). The Editor will make minor editorial and formatting changes in papers prepared using Word without asking the author for a further submission in most cases. If a paper prepared using LaTeX requires changes, the Editor will request the author to correct and resubmit the paper, possibly more than once.

To summarize:

  • Whether using Word or LaTeX, a PDF of your full paper must be submitted with the Word or LaTeX version of the paper.
  • We prefer submissions be made using Word, which allows the Editor to make minor editorial and formatting changes without asking the author for an additional submission in most cases.
  • If you submit your paper using LaTeX, the Editor will likely ask you to make any necessary changes, and to regenerate and resubmit your paper and a new PDF.

Preparing a paper

Start with a template for your preferred software:

If you use MS Word:

  1. Download cinctemplate.dot.
  2. Open it in MS Word, and insert your content.
  3. Spell-check your paper.
  4. Check your paper before submitting it. Make a PDF of your paper using MS Word. If your version of MS Word is not able to create a PDF, use Adobe Acrobat or Distiller, Adobe’s on-line PDF converter (for a small fee), PrimoPDF (free), or another method of your choice. Check that your paper is properly formatted and that it is no more than 4 pages long.
  5. Submit your .doc or .docx file, along with your .pdf file, to the CinC abstract and paper collection site.

If you use LaTeX:

  1. Download and unpack latex.tar.gz or latex.zip. Detailed instructions and examples are available here if you need them.
  2. Edit template.tex, inserting your content.
  3. Spell-check your paper.
  4. Zip all of your files (except the .pdf) together.
  5. Check the zip file before submitting it. Make an empty folder (directory) and unpack the zip file into it. Make a PDF of your paper using pdflatex, or another method of your choice. If anything is missing from the zip file, add it and repeat this step. Check that your paper is properly formatted and that it is no more than 4 pages long.
  6. Submit the zip file, along with your .pdf file, to the CinC abstract and paper collection site.

As you write, keep these points in mind:

  • Length: Maximum of 4 pages.
  • Page size and margins: Do not adjust the page size (US letter size, 215.9×279.4mm) or the margins given in the templates.
  • Title block: Use a template to ensure that the correct format is used. See Composing the title block below for details.
  • Illustrations:
    • If your original illustrations are not in a digital format, scan them at a resolution of at least 600 dpi, preferably more.
    • Use vector formats such as PostScript or SVG for data plots and block diagrams, to obtain crisp, high-contrast lines without loss of detail.
    • Avoid using screenshots unless your purpose is to show how your image appears on a raster display. If you must use a screenshot, use a lossless raster format such as PNG or GIF.
    • Avoid using lossy formats such as JPEG, except for photographs and continuous-tone images. Especially avoid using such formats for images containing text that is intended to be readable.
    • If you use graphics-editing software such as Adobe Illustrator or Photoshop to create multi-layer images for your paper, or images with a transparent background, use that software to add a white background layer and “flatten” your images (merge all layers into one) before including them in your paper.
    • If you choose to include color illustrations, test-print them in black and white, and adjust the colors as necessary to ensure that they are readable. Color is not reproduced in the printed volumes, although the CD and on-line versions of CinC do preserve color.
  • Spelling: Check spelling using a spelling checker.
  • Security options: Don’t restrict or password-protect your paper. These options can complicate the process of adding page numbers prior to publication.

Study the instructions above very carefully. We want papers that are published in Computing in Cardiology to have a consistent format. It is particularly important that you follow the instructions for the title block, authors’ names, authors’ addresses and section headings. It is vital that the text of your paper is contained within the dimensions given. The editors have made significant achievements in reducing the publication delay, and authors must help to improve this further. Poorly prepared papers introduce significant delays, and may result in your paper not being published.

Composing the title block

The title block appears at the top of the first page of your paper. It includes the title, the byline, and the authors’ affiliations, as in this example:

A Comparison of 2D and 3D Edge Detectors in Semi-Automated Measurements of
Chamber Volumes Using 3D Echocardiographic Laboratory Phantom Images

Kun Wang1, Andrew J Sims1,2, Alan Murray1,2

1Newcastle University, Newcastle upon Tyne, UK
2Regional Medical Physics Department, Freeman Hospital, Newcastle upon Tyne, UK

To maintain a professional and uniform appearance, please follow these instructions carefully when composing the title block:

  • Center all text in the title block. Set the title itself in 14 point Times Roman bold, and the byline and authors’ affiliations in 12 point Times Roman (normal weight). These properties are set by the templates (template.tex and cinctemplate.dot); don’t change them.
  • The title should match that of your abstract. It should fit on one line if possible, and should not exceed two lines at most. Avoid the use of acronyms, and do not end the title with a full stop (period). Use mixed case, capitalizing the first word and all nouns, pronouns, adjectives, verbs, and adverbs, but generally not articles, conjunctions, and short prepositions.
  • When composing the byline (list of authors) for your paper, please include your full first name, middle initial (or full middle name if you prefer), and last name, and those of your co-authors. Please follow the convention used in most English-language publications, which is to write given names first and family names last, even if it is customary in your nation to write them in the opposite order (as in many Asian nations and in Hungary). Including your full given name, rather than only an initial, will make your paper easier to find, and following the convention of writing the family name last will help to avoid indexing errors. Omit titles and degrees, periods (full stops), and the word ‘and’ before the last author’s name. As for the title, use mixed case, not UPPER CASE ONLY, for names.
  • When listing the authors’ affiliations, include the city, state or province (if applicable), and country of each institution, but omit details such as the street addresses, box numbers, and postal codes (zip codes) from the title block. A full postal address and an email address for correspondence should be included at the end of the last page of your paper.
  • Unless all authors share the same set of affiliations, associate authors with their institutions using superscript numerals, as in the example above.

 

Submitting your paper

When your paper is ready to be submitted, go to the CinC abstract and paper collection site and follow the instructions there to upload your paper. You will need the passcode that you obtained when you submitted your abstract. If you lose your passcode, you can request for it to be sent to the contact email address that you entered when submitting the abstract.

You may revise your paper at any time up until the deadline (1 week before the conference begins in September); to do so, return to the CinC abstract and paper collection site and submit your revised paper.

Preprints

You may allow your accepted paper to be posted as a preprint, either at the time you submit it or at any later time, by following the instructions on the CinC abstract and paper collection site. Preprints generate interest in your work by giving other attendees an early opportunity to learn about it, increasing the likelihood for thoughtful discussion at the meeting.